Convention 2024

CONVENTIONS

The Association of Hawaiian Civic Clubs hosts an annual convention of delegates from each Hawaiian Civic Club in the fourth quarter of each calendar year. The convention location rotates among the five councils.

Most of the convention agenda focuses on the delegates’ debate and deliberation of the proposed resolutions submitted 60 days in advance of the convention. These debates occur in meetings of the Association’s standing and program committees and during the plenary sessions, and the adopted resolutions become position statements and form the advocacy platform of the Association.

In addition to the adoption of resolutions, the delegates approve the budget for the coming calendar year and minutes from the preceding convention, and hear from various keynote speakers who provide insights into the state, well-being, and needs of our community. Huaka‘i, workshops, consultation sessions, networking, ‘aha ‘aina, and kanikapila round out the convention activities. The House of Delegates relies heavily on Robert’s Rules of Order to transact its business over the four-day agenda.

2024 ASSOCIATION OF HAWAIIAN CIVIC CLUB CONVENTION

65th Annual Convention

November 10-17, 2024
Waikīkī, Oʻahu, Hawaiʻi

ʻEhia lā i koe ma mua o ka wehena?
(How many days are left before our first opening plenary?)

Hola
Minuke
Kekona
Click on the links below to quickly access and navigate the related information.

CONVENTION HOTEL

ʻAlohilani Resort Waikiki Beach
2490 Kalakaua Avenue
Honolulu, HI 96815

  • Rate of Resort View Room- $269/night + taxes 
  • Check-in time – 3pm, Check-out time- 11am
  • Extra person rate for 3rd & 4th occupant in the room is $100/per person
  • Children under 18 stay free if in same room as parents
  • Rollaway charge is $100 + tax, per rollaway, per night
  • Parking rates for AOHCC
    • Self-parking is $25.00 (reduced from $48.00 retail) per vehicle, per day.
    • Valet is $45.00 (reduced from $55.00 retail) per vehicle, per day.
    • Parking will only be billed as used. 
    • Rates are subject to change without notice.
    • NOTE: Parking for vehicles that exceed 6 feet, 5 inches in height is not available on property.
  • Daily Resort Charge of $25 (reduced from $50 retail)
    • Current inclusions below:

      • Bottled Water: Two complimentary locally-sourced bottles of water per room, per stay. Purified water stations also available in resort lobby.
      • Fitness Center: Daily access to Fit Waikiki Wellness Center.
      • Hawaiian Cultural Classes: Classes include Queen’s legacy tour, lei making, hula lessons and Hawaiian lessons.
      • In-Room Coffee: Enjoy a selection of signature ‘Alohilani coffee by Hawaiian Paradise Coffee and tea from the convenience of your guest room.
      • Internet Access: Wireless high speed internet access in guest rooms and throughout the resort.
      • Oceanarium Educational Program: Conducted by the ‘Alohilani Oceanarium dive team. See daily event listing for details.
      • Parking: Pay for Self-Parking and be upgraded to Valet Parking service for the first night of your stay.
      • Phone Calls: Unlimited local calls and up to 60 minutes long distance/international telephone calls per day.
      • Portable Phone Chargers: Available for use from Guest Services.
      • Self-service 24-hour workspace: complimentary boarding pass printing and copying services.
      • Surfboard Storage: self-serve locking surfboard racks with unlimited use during your stay (subject to availability).
      • Tennis Courts: Access to ‘Alohilani’s 9th floor rooftop tennis courts. Tennis equipment available at Fit Waikiki.

CONVENTION AGENDA


Updated Jan 19, 2024

Sunday, November 10, 2024 – Check-in to Hotel
Monday, November 11, 2024 – Huaka’i i Maui Nui#1 (TENTATIVE)
Tuesday, November 12, 2024 – Huakaʻi I Maui Nui #2 (TENTATIVE)
Wednesday, November 13, 2024 – Workshops, Awards, Hali’a Aloha, and Kukui Lama Kū, and AOHCC Board Meeting
Thursday, November 14, 2024 – Opening Plenary & Ceremonies, Administrative Committee Meeting
Friday, November 15, 2024 – Plenary Keynote, Administrative Committee Reports,  Mele Presentations, Program Committee Meetings, Evening Dinner Event
Saturday, November 16, 2024 – Closing Plenary, Program Committee Reports, Elections, Evening Dinner Event
Sunday, November 17, 2024 – Anaina Pule

CONVENTION IMPORTANT DATES AND DEADLINES

 

July 17, 2024 – 120 days prior to Opening Plenary

August 16, 2024 – 90 days prior to Opening Plenary

September 15, 2024 – 60 days prior to Opening Plenary

1. Per Capita Dues & Rosters

2. Draft Resolutions
 
  • 2023 AOHCC Resolution Guidelines (PDF)
  • 2023 Resolution Template (English) (PDF) (Word Doc)
  • 2023 Resolution Template (ʻŌlelo Hawaiʻi) (PDF) (Word Doc)
3. Club Bios and Activities Report for the Convention Booklet

4. Convention book ads

5. Award Nominations

October 15, 2024 – 30 days prior to Opening Plenary
1. Convention Registration
2. Kukui Lama Kū
3. Haliʻa Aloha
4. Request for A/V needs
5. Huakaʻi Registration

Convention Registration Form & Instructions

 

Committee Chair- Kainoa Kaumeheiwa-Rego
Contact- ahccreg@gmail.com

More info coming soon.

DEADLINE- OCTOBER 15, 2024

REGISTRATION FEE: The registration fee for convention is $50/per person.  All attendees (delegates, alternates, delegate-at-large, members, & guests)

INSTRUCTIONS:
(Need extra help? Click here to watch a video explaining how to complete the registration form.)

  • Registration should be completed by club President or President’s Designee ONLY
  •  Fill in “Club”; “President”; “Designee”; “Designee Email”; “Designee Phone”
  • Fill in Attendee Names and Information (starts at line 10)
  • Total the number of attendees box E7
  • Indicate if attendee would prefer paperless ONLY distribution of materials at convention
  • Indicate if attendee would like a hard copy of the convention book (the electronic version of the book will be available to all attendees in the convention app and the website)

TO SUBMIT:

  1. E-mail your registration form (either a link to the google sheet or an excel sheet is preferred) to ahccreg@gmail.com
  2. Submit payment for registration in one of the following ways:
    1. Option 1: Make payment by PayPal (https://paypal.me/aohcc)
    2. Option 2: Make payment by check to AOHCC and mail to Association of Hawaiian Civic Clubs P.O. Box 1135, Honolulu, HI 96807

If you prefer to work with an Excel sheet- Click here to Download Excel Registration Form

Convention Meals


DEADLINE- TBD

Questions re: meals should be sent to- aohcc.whova.app@gmail.com

Please stay tuned for more info about our convention meal program.

Convention Mākeke

 

Committee Chair- Jacob Aki
Contact- jacobbryan.aki@gmail.com

DEADLINE TO SUBMIT REGISTRATION FORM:  TBD

The 2023 AOHCC Convention Mākeke is presented by Ke One O Kākuhihewa (Oʻahu Council of the Association of Hawaiian Civic Clubs). This is a three-day vendor space opening at 8am each day and closing at 5pm. The mākeke is on October 19 to 21, 2023.

We are looking for vendors who have consumer packaged goods (CPG) or other products that showcases Hawaiʻi in a pono way (meaning it is culturally appropriate in its representation, includes elements of regeneration, is socially responsible, is sustainably made or packaged, and/or has a net positive impact etc.) Imported items that are intended for resale are discouraged from being a part of this event. While samples are encouraged, the sale of instantly edible items such as sodas, popcorn, chips, etc is prohibited. Pre-packaged food items are allowed as long as they are not in open containers available for immediate consumption. 

We will not be offering single-day or two-day booths. You must commit to all three days.

FEE FOR ALL 3 DAYS- $100 FLAT FEE

Payment information will be sent to you once we confirm your application.

Each booth includes a 6-foot table and two chairs. Attendees are responsible for their own parking. Since WiFi might not be consistently available, vendors should have a personal hotspot to ensure payment devices function properly.

Vendors must provide a donation with a retail value of $50-$100 or more as a giveaway.

For additional details or inquiries, reach out to Jacob Aki at jacobbryan.aki@gmail.comTBD

 

If you are a Civic Club Member and interested in becoming a MĀKEKE VENDOR click below-

 

If you are NOT a Civic Club Member and interested in becoming a MĀKEKE VENDOR click below-

Convention Workshops

 

Committee Chair- Monte McComber
Contact- momccomb@gmail.com 

Stay tuned for more information about convention workshops.

Awards & Nomination Forms

Committee Chair: Toni Lee
Contact: parade.lady001@gmail.com

We are excited to celebrate together at our annual awards program, which recognizes and celebrates individuals, clubs, and councils that have made exceptional contributions to the Hawaiian community. Each year, we proudly select ten deserving recipients for a range of prestigious awards. The list of distinguished awards are listed below. To submit a nomination for any of these awards, please fill out the appropriate form available below.  We eagerly anticipate announcing the winners at our highly anticipated Annual AOHCC Convention. Join us in celebrating the remarkable individuals and organizations who embody the spirit of service and dedication to the Hawaiian community.

Please direct any inquiries or questions about filling out the forms or the nomination process to the committee chair.

All nominations for awards are due to the Awards Committee 60 days prior to Convention. DEADLINE- August 20, 2023, 11:59 p.m. HST.

Convention Book Ad Info & Form

 

As part of our annual AOHCC Convention, we produce a comprehensive convention booklet that serves as a valuable resource for all attendees. We invite you to take advantage of this unique advertising opportunity by submitting an ad for inclusion in our booklet. Your advertisement will reach a diverse audience and help support our mission of promoting and preserving Hawaiian heritage.

Click here to submit your ad. 

We offer various sizes to suit your needs, including full page, half page, quarter page, and even business card-sized ads. Please note that ad placement will be confirmed upon receipt of payment. For more information about ad sizes, costs, and specifications, please see the details below. Don’t miss this chance to showcase your business or organization to our convention participants, and mahalo for your support!

Huakaʻi Packages

Committee Chair: Mahealani Cypher
Contact: malamapono744@aol.com
Phone: (808) 226-4195

We are currently in the process of coming up with exciting huakaʻi for you. Come back at a later date to see what we will have to offer.

Convention T-shirt and Merchandise

DEADLINE FOR ORDERING TSHIRTS- SEPTEMBER 15, 2023

Purchase Your 2023 Convention T-Shirt(s) today! Monies raised will go to Ke One O Kākuhihewa (Oʻahu Council of The Association of Hawaiian Civic Clubs). Available in 3 styles: Short Sleeve (Color:Yellow Haze), Long Sleeve (Color: White) and Hoodie (Color:Sand). Youth sizes are available.

Applicable state and local tax will be applied to your order at check out.

For individually shipped orders, there is a flat $9.95 shipping fee for domestic orders.

Questions regarding Tshirts may be directed to-
Lance Holden
Contact: holdengd2015@icloud.com

Haliʻa Aloha

Sub-committee Chair: Hailama Farden
Contact: hailamafarden@gmail.com
DEADLINE TO SUBMIT FORM- OCTOBER 15, 2024

Haliʻa Aloha, is a time at our annual Convention where we fondly remember our beloved members and dear friends who now rest in the house of our Lord. We invite all clubs to join us in this heartfelt tribute by submitting information about those we have lost by submitting their information using the google form below. 

Kukui Lamakū

Sub-committee Chair: Jacob Aki
Contact: jacobbryan.aki@gmail.com

DEADLINE TO SUBMIT FORM- OCTOBER 15, 2024

Only the Council President or their designee should be submitting the information for the kupuna that you will be recognizing.

History of this award: The Kukui Lamakū Recognition was founded and initiated in 1989 by then Association of Hawaiian Civic Club President Jalna Keala. She strongly believed in giving recognition to our kūpuna who are civic club members that have led the way for us and who have not received any kind of an Association award. 

The following Association President Bruss Keppeler, loved the idea and imbedded the Kukui Lamakū Recognition into the convention agenda. The Kukui Lamakū is a heartfelt recognition of a few people by their ‘Ahahui Pelekikena. It is not a competitive award. The kūpuna are the ones who enlighten us with the FLAME or KUKUI over the years in their quiet humble, supportive way without being in the limelight over a period of time . . . not this year, or last year, but sustained services they have provided throughout their unique lifetime. 

It was Aunty Betty Jenkins a member of Aliʻi Pauahi Hawaiian Civic Club, who came up with the idea and the name for this prestigious award. “It is a good one” she said “very descriptive with the kaona”. When you think about it, we can think of many kūpuna, we all know of them, we know of someone and their lives have expressed the finest and the very best of our Hawaiian values.

Need some extra help?


Contact Malia Nobrega-Olivera, AOHCC Convention & Meetings Chair directly by email or visiting the NEW discord text channel by clicking on one of the options below.

Page updated- January 19, 2024

PAST CONVENTIONS