Conventions

CONVENTIONS

Member of the AOHCC for 40-44 years.
First timers at the AOHCC annual convention.

The Association of Hawaiian Civic Clubs hosts an annual convention of delegates from each Hawaiian Civic Club in the fourth quarter of each calendar year. The convention location rotates among the five councils.

Most of the convention agenda focuses on the delegates’ debate and deliberation of the proposed resolutions submitted 60 days in advance of the convention. These debates occur in meetings of the Association’s standing and program committees and during the plenary sessions, and the adopted resolutions become position statements and form the advocacy platform of the Association.

In addition to the adoption of resolutions, the delegates approve the budget for the coming calendar year and minutes from the preceding convention, and hear from various keynote speakers who provide insights into the state, well-being, and needs of our community. Huaka‘i, workshops, consultation sessions, networking, ‘aha ‘aina, and kanikapila round out the convention activities. The House of Delegates relies heavily on Robert’s Rules of Order to transact its business over the four-day agenda.

2023 ASSOCIATION OF HAWAIIAN CIVIC CLUB CONVENTION

64th Annual Convention

Designed by Lance Holden. ©2023

October 15-22, 2023
Kālia, Waikīkī, Oʻahu, Hawaiʻi

ʻEhia lā i koe ma mua o ka wehena?
(How many days are left before our first opening plenary?)

Hola
Minuke
Kekona
Click on the links below to quickly access and navigate the related information.

CONVENTION HOTEL

Hilton Hawaiian Village Waikīkī Beach Resort
2005 Kalia Road,
Honolulu, HI 96815

  • Rate of Resort View Room- $229/night + taxes 
  • Check-in time – 4pm, Check-out time- 11am
  • Extra person rate for 3rd & 4th occupant in the room is $50/per person
  • Children under 18 stay free if in same room as parents
  • Rollaway charge is $95 + tax, per rollaway, per night
  • Parking rates for AOHCC
    • Overnight guests- Self parking $49 plus tax, per day; Valet parking $59 plus tax, per day
    • Day guests- Parking Validator – $10 Self Parking, Parking Stamp – $15 Valet Parking
  • **OPTIONAL–Daily Resort Charge of $50 + tax – This includes Basic in-room guest wifi access, PlayStation 3 access with unlimited movies and games, Hawaiian Village Cultural Activities, 10% off or 1- category upgrade on a 2-day or more rental from National Car Rental at Tapa Tower, Movies on Wednesday and Saturdays at sundown, 20% off the Adventure Sail on the Hilton’s Spirit of Aloha Catamaran, Outdoor Morning Exercise Classes, 10% off at Waikīkī Beach Activities for beach chairs and umbrellas, kayaks, pedal boats, stand-up paddle boards and aqua cycles, Buy one adult admission and get on child admission free, and 20% off the Elite Beach Package offered at Waikiki Beach Activities
  • RECOMMEND- Join Hilton Honors Club for FREE. Learn more about the perks of this membership like FREE WiFi in the room at – https://www.hilton.com/en/hilton-honors/member-benefits/ There are special check-in lines available at the hotel lobby for Hilton Honors members.

CONVENTION AGENDA

This draft agenda was updated on July 12, 2023. Check back for more updates.

Sunday, October 15, 2023- Check-in to Hotel, Huakaʻi #1
Monday, October 16, 2023 – Huaka’i #2
Tuesday, October 17, 2023 – Workshops and Huaka’i #3
Wednesday, October 18, 2023 – Workshops, Huakaʻi #4 and #5, Awards, Hali’a Aloha, and Kukui Lama Kū
Thursday, October 19, 2023 – Opening Plenary Opening Ceremonies, Preliminary Credentials, Late Resolutions, Plenary Keynote, Adoption of Minutes, Treasurer’s Report, Mele Presentations, Administrative Committee Meetings, Living History Prince Kūhio Play
Friday, October 20, 2023 – Plenary Keynote, Administrative Committee Reports,  Mele Presentations, Program Committee Meetings, Evening Dinner Event
Saturday, October 21, 2023 – Closing Plenary, Program Committee Reports, New Business, Evening Dinner Event
Sunday, October 22, 2023 – Anaina Pule

CONVENTION IMPORTANT DATES AND DEADLINES

 

June 21, 2023 – 120 days prior to Opening Plenary

July 21, 2023 – 90 days prior to Opening Plenary

August 20, 2023 – 60 days prior to Opening Plenary

1. Per Capita Dues & Rosters (Excel Form)
IMPORTANT- AOHCC per capita should be mailed to- PO Box 21 Hoolehua, HI. 96729
Update- 8.9.23- Executive Committee approved a per capita extension for Maui Council and Hawaii Council clubs impacted by the fires to 8.31.23.

2. Draft Resolutions
  • 2023 AOHCC Resolution Guidelines (PDF)
  • 2023 Resolution Template (English) (PDF) (Word Doc)
  • 2023 Resolution Template (ʻŌlelo Hawaiʻi) (PDF) (Word Doc)
3. Club Bios and Activities Report for the Convention Booklet (Link to Google Form)

September 19, 2023 – 30 days prior to Opening Plenary
1. Convention Registration
2. Kukui Lama Kū
3. Haliʻa Aloha
4. Request for A/V needs
5. Huakaʻi Registration

Convention Theme & Logo

Uluwehiwehi Oʻahu-a-Lua – Festive and Beautiful is O‘ahu, Child of Lua
The 2023 AOHCC Convention Theme is a salute to O‘ahu’s rich heritage. Uluwehiwehi is a beautiful Hawaiian word. A reduplicated form of uluwehi meaning lush, verdant growth and beautiful, it was chosen by haku mele/composer Mary Pulaʻa Robins who was delighted with the brand new Royal Hawaiian Hotel which opened its doors in 1927 welcoming malihini from the world over. “Uluwehiwehi ‘oe i kaʻu ʻike lā e ka Royal Hawaiian Hotel, A he nani lā ke hulali nei, a he nani maoli nō.” Here, uluwehiwehi means both festive and beautiful and as further described in the refrain, it sparkles (hulali) and is a true beauty, he nani maoli nō. Meaning Oʻahu, child of Lua, Oʻahu-a-Lua is an old moniker for our beautiful island adorned in golden strands of lei ‘ilima that reminds us of ancient mo‘olelo describing the divine parentage of our mokupuni, islands. Papa (Mother Earth) and Wākea (Sky Father) are remembered as mākua (parents) of their island offspring, but some traditions acknowledge others akua as island parents. Molokaʻi-Nui-a-Hina meaning “Great Molokaʻi, Child of Hina” (a moon goddess) is a good example. Lua is remembered in ancient lore as a chief whose island domain was ruled with legendary peace and productivity. Like the ali‘i nui or high chiefs of old, he was also considered an akua or god. Together with Papa, Lua is often acknowledged as the male progenitor of our island, known also in modern times as the gathering place. Not long before the Royal Hawaiian Hotel emerged on Waikīkī’s shore, each island was assigned a lei and a waiho‘olu‘u (color) codifying for O‘ahu the royal lei of ‘ilima blossoms and its yellow-gold hue. A blend of ancient traditions and modern designations combines in a festive theme for us all to delight in. The O‘ahu Council of the Association of Hawaiian Civic Clubs is proud to present the theme for this year’s convention theme honoring both older traditions and newer ones. “Uluwehiwehi O‘ahu-a-Lua.” Festive and Beautiful is Oʻahu, Child of Lua. Indeed.

Convention Registration Form & Instructions

 

Committee Chair- Kainoa Kaumeheiwa-Rego
Contact- ahccreg@gmail.com

DEADLINE- SEPTEMBER 19, 2023

REGISTRATION FEE: The registration fee for convention is $50/per person.  All attendees (delegates, alternates, delegate-at-large, members, & guests)

INSTRUCTIONS:
(Need extra help? Click here to watch a video explaining how to complete the registration form.)

  • Registration should be completed by club President or President’s Designee ONLY
  •  Fill in “Club”; “President”; “Designee”; “Designee Email”; “Designee Phone”
  • Fill in Attendee Names and Information (starts at line 10)
  • Total the number of attendees box E7
  • Indicate if attendee would prefer paperless ONLY distribution of materials at convention
  • Indicate if attendee would like a hard copy of the convention book (the electronic version of the book will be available to all attendees in the convention app and the website)

TO SUBMIT:

  1. E-mail your registration form (either a link to the google sheet or an excel sheet is preferred) to ahccreg@gmail.com
  2. Submit payment for registration in one of the following ways:
    1. Option 1: Make payment by PayPal (https://paypal.me/aohcc)
    2. Option 2: Make payment by check to AOHCC and mail to Association of Hawaiian Civic Clubs P.O. Box 1135, Honolulu, HI 96807

If you prefer to work with an Excel sheet- Click here to Download Excel Registration Form

Convention Meals


DEADLINE- October 1, 2023

Questions re: meals should be sent to- aohcc.whova.app@gmail.com

Mahalo nui to our convention sponsors for subsidizing a significant portion of our meals.

Each convention participant must purchase his/her own meal tickets.

Discount Code- aohcc5
This platform requires a “registration fee” of $5.00 per person who orders a meal. Please use the discount code- aohcc5 when you complete your order to take off $5.00 from your total order.

10/19 Thursday Meals

  • Breakfast- SAMPLE MENU- Plated Breakfast- Traditional American Breakfast- cage-free scrambled eggs, herb roasted potatoes, Ho Farm tomato confit, smoked bacon, orange juice, freshly baked breakfast pastries, butter, jams, jelly, Hawaiian blend coffees, herbal teas
    Meal Value- $44; Attendee Cost- $25
  • Lunch Buffet- TBD
    Meal Value- $70; Attendee Cost $30

10/20 Friday Meals

  • Breakfast- SAMPLE MENU- Plated Breakfast- Waikiki Sunrise Quiche- Hamakua mushrooms, baby kale, feta chees, roasted breakfast potatoes, pork sausage, orange juice, freshly baked breakfast pastries, butter, jams, jelly, Hawaiian blend coffees, herbal teas
    Meal Value- $48; Attendee Cost- $25
  • Lunch Buffet- TBD
    Meal Value- $75; Attendee Cost $30

10/21 Saturday Meals

  • Breakfast- SAMPLE MENU- Continental Breakfast Buffet- Aliʻi Buffet- hard-boiled cage-free eggs, assorted bagels, house made cream cheese spreads, freshly baked

    breakfast pastries, scones, Dovonshire cream, butter, jams, jelly, plain and flavored yogurts, granola, dried pineapple, toasted coconut, orange juice, Hawaiian POG, seasonal fruit, Hawaiian blend coffees, herbal teas
    Meal Value- $52; Attendee Cost- $25

  • Lunch Buffet- TBD
    Meal Value- $65; Attendee Cost $30

Frequently Asked Questions-

  • Question-  Is there a plan for dinners? Are they on our own?
    Answer- As of today, 9/5/23 we are planning for evening events but because the cost for dinner meals are very pipiʻi (expensive) we are currently looking for sponsors for the dinners so that we can subsidize the cost for our membership like we normally do. Information re: the after dinner activities will be posted very soon and the idea is that members have enough time after committee meetings to find a meal and then come back for some fun activities like the PRINCE KUHIO LIVING HISTORY PLAY that will be FREE to all members on Thursday night, BINGO IN HAWAIIAN hosted by Kauaʻi Council on Friday night, and a Hawaiian Musical Concert hosted by Oʻahu Council on Saturday night. Hope this helps you in your planning and that you will join us for the evening activities.

Convention Mākeke

 

Committee Chair- Jacob Aki
Contact- jacobbryan.aki@gmail.com

DEADLINE TO SUBMIT REGISTRATION FORM:  October 2, 2023 at 4pm HST

The 2023 AOHCC Convention Mākeke is presented by Ke One O Kākuhihewa (Oʻahu Council of the Association of Hawaiian Civic Clubs). This is a three-day vendor space opening at 8am each day and closing at 5pm. The mākeke is on October 19 to 21, 2023.

We are looking for vendors who have consumer packaged goods (CPG) or other products that showcases Hawaiʻi in a pono way (meaning it is culturally appropriate in its representation, includes elements of regeneration, is socially responsible, is sustainably made or packaged, and/or has a net positive impact etc.) Imported items that are intended for resale are discouraged from being a part of this event. While samples are encouraged, the sale of instantly edible items such as sodas, popcorn, chips, etc is prohibited. Pre-packaged food items are allowed as long as they are not in open containers available for immediate consumption. 

We will not be offering single-day or two-day booths. You must commit to all three days.

FEE FOR ALL 3 DAYS- $100 FLAT FEE

Payment information will be sent to you once we confirm your application.

Each booth includes a 6-foot table and two chairs. Attendees are responsible for their own parking. Since WiFi might not be consistently available, vendors should have a personal hotspot to ensure payment devices function properly.

Vendors must provide a donation with a retail value of $50-$100 or more as a giveaway.

For additional details or inquiries, reach out to Jacob Aki at jacobbryan.aki@gmail.com

 

If you are a Civic Club Member and interested in becoming a MĀKEKE VENDOR click below-

 

If you are NOT a Civic Club Member and interested in becoming a MĀKEKE VENDOR click below-

Convention Workshops

 

Committee Chair- Monte McComber
Contact- momccomb@gmail.com 

Awards & Nomination Forms

Committee Chair: Toni Lee
Contact: parade.lady001@gmail.com

We are excited to celebrate together at our annual awards program, which recognizes and celebrates individuals, clubs, and councils that have made exceptional contributions to the Hawaiian community. Each year, we proudly select ten deserving recipients for a range of prestigious awards. The list of distinguished awards are listed below. To submit a nomination for any of these awards, please fill out the appropriate form available below.  We eagerly anticipate announcing the winners at our highly anticipated Annual AOHCC Convention. Join us in celebrating the remarkable individuals and organizations who embody the spirit of service and dedication to the Hawaiian community.

Please direct any inquiries or questions about filling out the forms or the nomination process to the committee chair.

All nominations for awards are due to the Awards Committee 60 days prior to Convention. DEADLINE- August 20, 2023, 11:59 p.m. HST.

Convention Book Ad Info & Form

 

As part of our annual AOHCC Convention, we produce a comprehensive convention booklet that serves as a valuable resource for all attendees. We invite you to take advantage of this unique advertising opportunity by submitting an ad for inclusion in our booklet. Your advertisement will reach a diverse audience and help support our mission of promoting and preserving Hawaiian heritage.

Click here to submit your ad. 

We offer various sizes to suit your needs, including full page, half page, quarter page, and even business card-sized ads. Please note that ad placement will be confirmed upon receipt of payment. For more information about ad sizes, costs, and specifications, please see the details below. Don’t miss this chance to showcase your business or organization to our convention participants, and mahalo for your support!

Huakaʻi Packages


Committee Chair: Mahealani Cypher
Contact: malamapono744@aol.com
Phone: (808) 226-4195

Mahalo nui to the Oʻahu Council for organizing and offering these huakaʻi that will be unforgettable experiences at our upcoming convention on the island of Oʻahu. The Oʻahu Council has curated a series of captivating field trips that will allow participants to delve deeper into the rich cultural heritage of Hawaiʻi and foster a deeper connection with the ʻāina (land) and its vibrant communities. With five unique packages planned by the dedicated moku directors, these huakaʻi promise to provide an immersive and educational adventure, offering insights into the diverse landscapes of Oʻahu. 

DEADLINE FOR RESERVATIONS AND PAYMENT- SEPTEMBER 19, 2023

RESERVATIONS for any or all huakaʻi packages must be reserved by completing the google form linked to the button above.

PAYMENT FOR ALL HUAKAʻI SHALL BE BY CHECK ONLY. 
CHECKS ARE TO BE MADE OUT TO-  OʻAHU COUNCIL- ASSOCIATION OF HAWAIIAN CIVIC CLUBS

Mail your payment and a copy of your online registration form to:
Oʻahu Council-Association of Hawaiian Civic Clubs
c/o Leatrice Maluhia Kauahi
1556 Piikoi St, #1108
Honolulu, HI 96822

Questions regarding payments may be directed to-
Leatrice Maluhia Kauahi, Oʻahu Council Treasurer
Contact: kauahil001@hawaii.rr.com
Phone: (808) 457-8169

Huakaʻi #1: Sunday, Oct. 15 – ʻEwa and Waiʻanae Moku

Kalaeloa Heritage Park • Kūʻīllioloa Heiau

Pickup at Hilton Hawaiian Village Hotel 8:30 a.m. • Return to HHV by 4:30 p.m.

Cost: $100 per person (includes transportation/meal/beverages)
Limited to first 25 reservations

Moku -ʻEwa and Waiʻanae
Moku Directors- Chrissy Anjo & Stephanie Kawelo

Huaka’i #2: Monday, Oct. 16- Koʻolaupoko Moku

Ulupo Heiau • Legends of Kaneʻohe Bay

Pickup at Hilton Hawaiian Village Hotel 8:30a.m. • Return to HHV by 4:30p.m.

Cost: $100 per person (includes transportation/meal/beverages)
Limited to first 25 reservations

Moku-  Ko`olaupoko
Moku Director- Pohai Ryan

Huaka’i #3: Tuesday, Oct. 17 – Waialua and Koʻolauloa Moku

Kukaniloko Birthstones • Maunawila Heiau

Pickup at Hilton Hawaiian Village Hotel 8:30a.m. • Return to HHV by 4:30p.m.

Cost: $100 per person (includes transportation/meal/beverages)
Limited to first 25 reservations

Moku- Waialua and Ko`olauloa
Moku Directors- Diane Fitzimmons & Tessie Fonoimoana

Huakaʻi #4: Wednesday, Oct. 18 – Kona Moku

Waikiki:  Aina Momona:  A Fertile Land

Walking tour – Meet at Helumoa (the Royal Hawaiian Center) in the Garden Grove at 8:00 a.m.

Validated parking is available at Marriott Waikīkī Beach and Royal Hawaiian Center (No validated parking at Royal Hawaiian Hotel/Sheraton Waikīkī).  A trolley will depart at 7:10 AM from Marriott Waikīkī Beach, pick-up at Hilton Hawaiian Village at 7:30 AM, and then drop everyone off at Royal Hawaiian Center at 8:00 AM.  The trolley will provide transportation throughout the huakaʻi and will also do a return trip to Hilton Hawaiian Village and Royal Hawaiian Center at the end of the huakaʻi.  The trolley is not able to transport persons using wheelchairs.

Cost: $25 per person (panel discussion and brunch provided)

Moku- Kona
Moku Director- Monte McComber

Huaka’i #5: Wednesday, Oct. 18 – Kona Moku

Waikīkī Historic Trails

Walking tour• Meet at Halia Aloha monument on the corner of Kalākaua and Kapahulu at 2 p.m

Cost: $25 per person

Moku- Kona
Moku Director- Monte McComber

Convention T-shirt and Merchandise

DEADLINE FOR ORDERING TSHIRTS- SEPTEMBER 15, 2023

Purchase Your 2023 Convention T-Shirt(s) today! Monies raised will go to Ke One O Kākuhihewa (Oʻahu Council of The Association of Hawaiian Civic Clubs). Available in 3 styles: Short Sleeve (Color:Yellow Haze), Long Sleeve (Color: White) and Hoodie (Color:Sand). Youth sizes are available.

Applicable state and local tax will be applied to your order at check out.

For individually shipped orders, there is a flat $9.95 shipping fee for domestic orders.

Questions regarding Tshirts may be directed to-
Lance Holden
Contact: holdengd2015@icloud.com

Haliʻa Aloha

 

Sub-committee Chair: Hailama Farden
Contact: hailamafarden@gmail.com
DEADLINE TO SUBMIT FORM- SEPTEMBER 19, 2023

Haliʻa Aloha, is a time at our annual Convention where we fondly remember our beloved members and dear friends who now rest in the house of our Lord. We invite all clubs to join us in this heartfelt tribute by submitting information about those we have lost by submitting their information using the google form below. 

Kukui Lamakū

 

Sub-committee Chair: Jacob Aki
Contact: jacobbryan.aki@gmail.com

DEADLINE TO SUBMIT FORM- SEPTEMBER 19, 2023

Only the Council President or their designee should be submitting the information for the kupuna that you will be recognizing.

History of this award: The Kukui Lamakū Recognition was founded and initiated in 1989 by then Association of Hawaiian Civic Club President Jalna Keala. She strongly believed in giving recognition to our kūpuna who are civic club members that have led the way for us and who have not received any kind of an Association award. 

The following Association President Bruss Keppeler, loved the idea and imbedded the Kukui Lamakū Recognition into the convention agenda. The Kukui Lamakū is a heartfelt recognition of a few people by their ‘Ahahui Pelekikena. It is not a competitive award. The kūpuna are the ones who enlighten us with the FLAME or KUKUI over the years in their quiet humble, supportive way without being in the limelight over a period of time . . . not this year, or last year, but sustained services they have provided throughout their unique lifetime. 

It was Aunty Betty Jenkins a member of Aliʻi Pauahi Hawaiian Civic Club, who came up with the idea and the name for this prestigious award. “It is a good one” she said “very descriptive with the kaona”. When you think about it, we can think of many kūpuna, we all know of them, we know of someone and their lives have expressed the finest and the very best of our Hawaiian values.

Need some extra help?


Contact Malia Nobrega-Olivera, AOHCC Convention & Meetings Chair directly by email or visiting the NEW discord text channel by clicking on one of the options below.

Page updated- September 5, 2023

PAST CONVENTIONS